Private events range from backyard celebrations to large corporate gatherings, but they all share the same requirement: everything has to work. Guests expect comfort, safe lighting, and a smooth experience without interruptions. REIC Rentals supports planners, venues, caterers, and hosts with full-scope rentals that cover the essentials, delivered and staged to match your layout and timeline.
We provide complete private event site solutions: generators and temporary power, lighting, access equipment, material handling, vehicles and trailers, pumps and water management, plus year-round climate control including temporary heat, temporary AC or spot cooling, dehumidification and drying, and ventilation and air movement for tents and enclosed zones.
End-to-end private event support from setup to teardown
1) Planning and site readiness
- Power planning for catering, entertainment, lighting, and key event zones
- Lighting plans for entrances, pathways, parking areas, and perimeter safety
- Trailer and logistics support for moving décor, rentals, and supplies
- Water management planning for low spots, lawns, and rain readiness
- Climate control planning for tents and enclosed spaces based on season and guest count
2) Setup and build day
- Generators and power for catering equipment, bars, sound, and lighting
- Jobsite lighting for early setup and safe work zones
- Material handling to move tables, staging, décor, and infrastructure efficiently
- Aerial lifts and access equipment (as needed) for string lighting, banners, and elevated installs
- Pumps on standby for drainage issues if the site is prone to water pooling
- Temporary heating or temporary AC/spot cooling for tents during setup and pre-event staging
3) Event operations and guest experience
- Stable power support to keep entertainment, food service, and site operations running
- Lighting for guest flow, pathways, restrooms, and parking
- Climate control for tents, enclosed dining areas, and VIP spaces to keep guests comfortable
- Fast adjustments if weather changes or the layout expands
4) Weather response and site recovery
- Pumps for standing water and drainage control after sudden rain
- Additional lighting for reduced visibility or extended hours
- Dehumidification and drying to recover tent interiors after rain and humidity spikes
- Temporary heat or temporary AC to stabilize conditions in tents and enclosed zones
5) Teardown and site restoration
- Material handling and trailers for efficient pack-out and cleanup
- Access equipment for overhead décor and lighting removal where needed
- Lighting for safe nighttime teardown
- Pumps if wet ground conditions impact teardown and restoration
Power planning for catering, entertainment, and must-stay-on zones
Private events often have a few areas that cannot go down: catering, bar service, entertainment, and key guest zones. REIC Rentals supports power needs with generators staged by zone such as:
- Catering and kitchen prep areas
- Bar and beverage service
- Music, DJ, or live entertainment zones
- Tent lighting and key event lighting
- Entry, parking, and site operations
We help you stage power around what must stay live so the event runs smoothly.
Lighting for guest safety and a polished experience
Lighting sets the tone, but it also prevents slips, trips, and traffic issues. REIC Rentals provides lighting rentals for:
- Parking areas and drop-off zones
- Walkways, entrances, steps, and uneven surfaces
- Restrooms and outdoor service areas
- Backyard perimeters, fences, and low-light zones
- Setup and teardown work areas
Tents, weather readiness, and water management
Many private events rely on tents and outdoor spaces where weather can change quickly. REIC Rentals supports weather-ready planning with:
- Pumps and water management for drainage and standing water response
- Extra lighting for visibility during storms or early dusk
- Dehumidification and drying for tents after rain and humidity spikes
- Trailers and logistics support to keep setup and teardown efficient
Year-round climate control for tents and enclosed spaces
Comfort can make or break the experience, especially for weddings, galas, and corporate gatherings. REIC Rentals provides year-round climate control including:
- Temporary heating for cool evenings, shoulder seasons, and winter events
- Temporary AC and spot cooling for hot afternoons, crowded tents, and enclosed dining areas
- Dehumidification and drying to manage humidity in tents and recover after weather events
- Ventilation and air movement to improve airflow and comfort in enclosed spaces
These solutions are staged by zone so you focus comfort where it matters most.
Why private event teams choose REIC Rentals
- Full-scope rentals for private events: power, lighting, access, logistics, pumps, and year-round climate control
- Zone-based staging built around your layout, guest flow, and must-stay-on areas
- Weather-ready support with fast response when conditions change
- Job-ready equipment delivered on time and staged for smooth setup
- North America coverage for destination events and multi-location planning
FAQ
Can you help size power for catering, bars, and entertainment at the same event?
Yes. We can stage generators by zone so your high-priority areas stay powered without overbuilding the entire site.
Do you provide lighting for parking, walkways, and safety around tents?
Yes. Lighting rentals are commonly used for guest routes, steps, restrooms, parking, and low-light areas.
What do you recommend if rain creates puddles or soft ground near a tent?
Pumps can be deployed to remove standing water quickly, and additional lighting helps keep routes safer and more visible.
How do you keep tents comfortable during hot days and cool nights?
We provide temporary heat, temporary AC or spot cooling, dehumidification/drying, and ventilation staged by zone to match the season and crowd size.Do you provide equipment for hanging décor or string lighting safely?
Yes. Access equipment can support elevated installs when overhead décor, lighting, or signage requires safe work at height.
